How to get settlement and invoice data out of your TMS

The two files you want

Ask your TMS — or the person who runs it — for two exports covering the same date range: every carrier-pay line (linehaul, fuel, detention, lumper, every accessorial) and every customer-invoice line. Two things are non-negotiable: the load or PRO number on every row, and one row per charge line wherever the system supports it, not one row per load.

Format barely matters — CSV, Excel, an accounting sync, or an API pull all work. Grain matters: charge-line rows let the two sides be matched charge by charge; load totals can't be.

The report you'll be tempted to send instead

Most systems put a profitability or margin report one click away: one row per load, cost and revenue side by side. It answers a different question. Both numbers are totals computed after the TMS has already joined the two sides, so a dropped or under-billed charge never appears as a missing line — it just makes the margin smaller, which looks exactly like an ordinary thin load.

Sources: Why your TMS profitability report can't find billing leaks

AscendTMS

AscendTMS's documented invoice and bill export is a QuickBooks IIF file — the invoices and bills screens carry “Export Invoice to QB” and “Export Bill to QB” links that download IIF files for upload into QuickBooks. The QuickBooks Online integration requires a QBO account on the Plus plan and maps each AscendTMS pay item to a QuickBooks item, so what lands in QBO keeps your pay-item structure. QuickBooks Desktop works from the same IIF files, enabled by their support team.

As of August 2026 the help center documents no API for reading invoice or settlement data — its only API article covers load-board posting. EDI, if you need it, is priced at $1,500 one-time per trading partner plus $1.75 per tendered load, with a $100 monthly minimum.

If you were on LoadPilot: it was acquired by AscendTMS and discontinued on March 25, 2026 — you're an AscendTMS user now.

Sources: AscendTMS: Invoices/Bills · AscendTMS: QuickBooks Online · AscendTMS: QuickBooks Desktop · AscendTMS: EDI setup & pricing · Software Connect: LoadPilot (discontinued)

Tai TMS

Tai's Custom Report Builder exports CSV, Excel, or JSON on a schedule, delivered to an email address or an FTP/SFTP location — which makes a recurring carrier-pay or invoice register a set-and-forget job. The standard report set includes a Profitability Report for tracking financial performance; treat it as a management view, not review material.

The QuickBooks sync is one-way into QuickBooks Online — invoices, invoice payments, bills, bill payments, commissions — and the documentation covers factoring companies explicitly. There is also a publicly documented Accounting API with GET endpoints for bills, invoices, and both payment types.

Sources: Tai: Custom Report Builder · Tai: Introduction to Reports · Tai: QuickBooks Sync · Tai: Accounting API · Tai developer portal

Descartes Aljex

Aljex documents two ways out: users export CSVs from pre-configured reports, and Descartes can set up a data sync that exports your data to an endpoint of your choice. The QuickBooks story is broad — per the support page, Aljex maps your chart of accounts and exports customers, vendors, invoices, and AP and AR detail to QuickBooks or QuickBooks Online.

If you want carrier invoices arriving as EDI 210s, Descartes sells that as a product: $980 MSRP, with a possible additional $60 per month per trading partner.

Sources: Descartes Aljex support center · Descartes shop: EDI 210 invoicing from your carriers

3PL Systems BrokerWare

3PL Systems' accounting guides cover a QuickBooks Desktop sync tool and an AR/AP reconciliation tool, plus QuickBooks Online workflows. There is also a public Postman API collection, described by the vendor as covering shipment, customer, carrier, and accounting management — if you have a developer, that's the direct route.

Sources: 3PL University: accounting guides · 3PL Systems public API collection

Truckstop TMS (ITS Dispatch)

Truckstop's broker TMS runs $75 or $99 per month on its flat plans, with a $129 per-user-per-month dual-authority tier. As of August 2026 we could not retrieve public documentation for its QuickBooks export path — ask their support team for both the customer-invoice export and the carrier-pay export.

Sources: Truckstop TMS plans & pricing

Tailwind (WiseTech)

Tailwind's QuickBooks Online sync requires QBO Plus or higher, and the first sync requires mapping every Tailwind revenue and expense type to a corresponding QuickBooks Product/Service; only posted invoices and bills sync. The documented EDI flows are customer-side — load tenders in, statuses and customer invoices out — exchanged through its partner Kleinschmidt.

Sources: Tailwind: syncing to QuickBooks Online · Tailwind: EDI

Alvys

Alvys consolidates approved per-trip payables into carrier settlement statements, and its QuickBooks Online mapping works per line-item category — accessorial charges such as detention, fuel surcharges, and layover each map to their own income and expense accounts, so the sync preserves charge-type detail.

For direct pulls there's a public API portal with OAuth2 client-credentials auth and self-serve keys created from the profile page; the documented invoice search returns line items.

Sources: Alvys: carrier settlements · Alvys: mapping accounts for QuickBooks Online · Alvys API documentation · Alvys: the Alvys API · Alvys: querying data from the API

Rose Rocket

Rose Rocket has named Bills and Invoices data exports in the UI, and a REST API where invoices and bills carry line-item arrays — each financial line item typed with a rate, a quantity, and a revenue-or-expense category. API access is granted through your account rep. The QuickBooks export (Online or Desktop) maps line items, revenue, and cost categories; Xero is documented separately.

Sources: Rose Rocket: data exports · Rose Rocket API: invoices · Rose Rocket API: bills · Rose Rocket API: financial line items · Rose Rocket API: getting started · Rose Rocket: export carrier bills to QuickBooks · Rose Rocket: Xero

MVMNT

MVMNT's pricing announcement lists bi-directional QuickBooks AR/AP integration as a feature of its free tier — both sides of the money, on the plan that costs nothing. The vendor's own integration page describes the sync keeping invoice status consistent in both systems.

Sources: Business Wire: MVMNT pricing tiers · MVMNT: QuickBooks x MVMNT

DAT Keypoint

DAT Keypoint has a two-way QuickBooks interface — per DAT's announcement, brokers create invoices and payments in QuickBooks based on transactions recorded in Keypoint. The announcement dates to 2016, so confirm the current shape with your DAT rep.

Sources: DAT: Keypoint TMS interfaces with QuickBooks

If you're on an enterprise system

McLeod PowerBroker, MercuryGate, Turvo, Revenova: the ask is the same two registers. These systems document their export surfaces behind login, so route the request through your admin or vendor rep rather than the public help center.

If your TMS can't do it: QuickBooks is the universal fallback

Nearly every system above lands in the same place: customer invoices sync to QuickBooks as Invoices, carrier pay syncs as Bills. That makes QuickBooks itself the universal export path — the QuickBooks Online Accounting API reads both objects, each carrying its full line-item array, so the two registers can come out of QBO even when the TMS's own reporting can't produce them.

If your bookkeeper already reconciles in QuickBooks, this is usually the shortest route: no TMS report configuration at all, just read access to the books.

Sources: Intuit: QBO Accounting API — Invoice · Intuit: QBO Accounting API — Bill

A note on factoring

When a carrier factors its receivables, the payee on your carrier-pay side changes — the factor gets paid, not the carrier — but the load reference doesn't. Export and match by load or PRO number, never by vendor name, or every factored load will look like a mismatch.